Project Overview

Emergency health and WASH projects targeting displaced, war affected and vulnerable populations in nord-east Congo. Developmental typed projects (health, WASH and Infrastructure) aimed at long term and sustainable behaviour change to improve public health outcomes and increase accessibility.

Key Activity Areas

Financial Management

• Reconciling / verifying bank and cash amounts on a regular basis.
• Ensuring payments are made and justified in a timely fashion.
• Detailing expenditure through monthly expense sheets for all cash accounts.
• Preparing the monthly cash needs forecast for the programme, ensuring that money is transferred between locations in a timely manner and that daily cash needs are met.
• Preparing the monthly financial accounts. Supporting field bases in financial matters.
• Providing functional supervision to Project Support Managers in field locations.
• Liaising with the Global Support Office (GSO) Finance Officer and specifically as issues arise or when changes occur to the policies and procedures for financial operations.
• Verifying and authorizing payments approved by Budget holders.
• Monitoring project spending on an on-going (monthly) basis, communicating with the relevant programme managers about any under / over spend and working with them on budget forecasts to agree appropriate actions required in order to bring spending in line with approved budgets.
• Ensure that Medair Finance Procedures are followed in the Country Programme’s offices as part of internal control monitoring.
• Work with Budget holders, Grants Manager and GSO staff in the preparation and development of budgets for projects and shared costs.
• Lead end of year financial closure on the field supporting the PFO in GSO.
• Contribute to the financial management of signed donor grants.

Administration

• Meet the finance related administrative requirements of Medair, donors, local legislation, suppliers, contractors and any other stakeholders, so that the financial aspects of the programme function efficiently, effectively and with integrity.
• Work with HR to ensure the preparation of monthly payroll list, payment and record-keeping of staff salaries and / or allowances is done in a timely manner and in accordance with local employment regulations, ensuring that all required statutory deductions are made and subsequently paid to the appropriate authorities.
• Support the GM and GSO Programme Finance Officer (PFO) in reporting to donors, providing relevant documents and narrative explanation of any anomalies or discrepancies.

Staff Management

• Manage and oversee the programme finance staff including recruitment, day-to-day management, development and training amongst other tasks.

Communication

• Provide training, advice, mentoring and coaching as required to all relevant staff on financial management, procedures, internal controls and financial requirements of donors.
• Liaise with local banks as Medair financial focal point.
• Participate in meetings with donors and partners regarding project financial performance.

Security

• Control the in-country cash when held on site and when being transferred to other account holders.
• Conduct regular internal audits and report immediately any possible fraud or theft.

Quality Management

• Promote and use the Medair e-library and other operating procedures.

Team Spiritual Life

• Reflect the values of Medair with team members, local staff, beneficiaries, and external contacts.
• Work, live, and pray together in our Christian faith-based team settings. Fully contribute to the rich spiritual life of your team, including team devotions, prayers, and words of encouragement.
• Encouraged to join and contribute to Medair’s international prayer network.

This job description covers the main tasks that are anticipated. Other tasks may be assigned as necessary.

Qualifications

• University degree in relevant subject and/or Certified Public Accountant (CPA) Part 2 completed.
• Strong working knowledge of English and French (spoken and written).

Experience

• Relevant professional experience in a financial position for at least two years.
• Computer literate with good working knowledge of Microsoft Excel, Word and Outlook.
• Strong organisational skills and the capacity to analyse and prioritise needs.
• High numeracy skills. Excellent attention to detail. Good document writing skills.
• Team-player with good inter-personal skills. Compassionate, self-motivated, energetic, autonomous.

All new deploying international staff to Medair’s country programmes (and other roles which require field travel) should be fully vaccinated with a WHO-approved COVID vaccine, supported with a COVID vaccination certificate as evidence.