HR Operations Assistant
Starting Date / Initial Contract Details
July 2026. 100%. Open-ended
Role Summary
The HR Operations Assistant supports the efficient delivery of HR operations for International and GSO staff, contributing to a smooth and professional employee experience. The position provides HR administrative support across the employee lifecycle from recruitment activities, employment onboarding and induction programme, through life-cycle processes, to offboarding activities ensuring an optimal employee transition. The HR Operations Assistant handles HR data in Medair’s HR Information System, file management in SharePoint, and coordination of staff and visitor accommodation.
Project Overview
Medair’s HR team enables impactful humanitarian work by recruiting and retaining the right people. They foster a values‑driven culture where staff feel supported and cared for by ensuring fair policies and guidance for competitive employment, compensation, and benefits through people‑focused practices. HR strengthens organisational well‑being and operational excellence.
Workplace & Conditions
Global Support Office (GSO) position based in Ecublens, Switzerland, Swiss or eligible EU citizens, or those with a valid work permit for Switzerland.
Responsibilities
• Provide HR administrative support to International and GSO employees onboarding, lifecycle and offboarding administration, data and file management, ensuring compliance with legislation and Medair procedures.
• Process MSAF (Medical Staff Assistance Foundation) reimbursements, communicate and report timely with the broker/insurances regarding the management of various insurance claims.
• Support the management of Medair accommodations by coordinating bookings, keys, per diems, timely and accurate communication with staff/visitors.
• Assist in administering recruitment, the Medair Relief Orientation Course (ROC) and employee inductions.
Qualifications, Experience & Technical Competencies
• Degree in HR or equivalent
• Two years in administrative work, HR experience desirable
• Language skills · Good oral and written English and French
• Competent with Microsoft Office Suite, experience with an HR Information System desirable
Behavioural Skills
• Competent in handling customer-focused communication via email, phone and in person
• Organized, strong attention to detail in administration, meticulous and confidential data management
• Team player, servant-hearted and flexible to adapt to changing priorities
• Understand and effectively navigate global and local operational contexts
• Good interpersonal skills, ability to work and collaborate within a multicultural team
Team Spiritual Life
Reflect the values of Medair with team members, local staff, people we serve, and external contacts. Work, live, and pray together in our Christian faith-based teams. Fully contribute to a rich spiritual team life, including team devotion, prayer, and words of encouragement.
Before you apply
Please ensure you are fully aware of the:
- Medair is committed to safeguarding the protection of beneficiaries, volunteers, staff and partners, and particularly children. Therefore, we do not employ staff whose background we understand to be unsuitable for working with children. Medair staff are required to give the utmost respect to, and comply with, Medair’s accountability policies and best practices.
- Medair Relief & Recovery Orientation Course (ROC) (which forms part of the recruitment selection process for field positions).
Application Process
To apply, go to this vacancy on our Medair page. Please do not make multiple applications. We will not review email applications. Only English-language applications / CVs will be reviewed. Advertised on Jobupfree.