Programme Funding Manager

Jordan

Location

Field position based in Amman, Jordan.

 

Starting Date & Initial Contract Details

August 2022. Full-time, 12 months.

Role Overview

The Programme Funding Manager scopes out and assess new funding opportunities for the Medair Jordan programme. Responsible for coordinating and facilitating the programme teams to prepare proposals and reports for submission to institutional and private donors as well as write proposals directly; maintain appropriate information systems; track the internal progress of proposals and reports; research new funding sources and support the Senior Management Team (SMT) in donor relationship management when required. Also responsible for providing strategic support and review of all aspects of Medair’s proposals and reports, including indicator tracking, kick-off and lessons learned meetings and engagement with Medair GSO (Global Support Office). The PFM will also support the Regional Communications Manager to generate awareness and support (including financial) for Medair’s work in Jordan.

Project Overview

Medair has been operational in Jordan in response to the Syrian crisis since 2012. Medair operates in the areas of health, social protection and MHPSS programming and adopts a One Refugee approach, targeting both Syrian and non-Syrian refugees as well as vulnerable Jordanians residing in Amman, Mafraq, Irbid and Zarqa.

Our Culture

Key Activity Areas

Donors Relations Management

  • Support the SMT in developing and maintaining efficient donor relations with the representatives of relevant funding partners to secure funding for the country programme.
  • Keep up to date with trends and analyse institutional donor funding opportunities for Jordan, providing advice to senior management. Represent Medair at country-level meetings with donors.
  • Coordinate donor visits and creation of materials for donor presentations, desk reviews, etc.

 

Programme Development

  • Coordinate and facilitate the drafting and presentation of all proposals, operational and financial reports related to the Jordan programme, in collaboration with other relevant staff members.
  • Prepare and manage timelines for preparing proposal and report submissions and provide templates, guidelines and donor-specific advice to ensure that all involved staff members are aware of their needed contributions.
  • Work with senior management on the implementation of a logical and sustainable country strategy plan.

 

Grant Management

  • Coordinate and track institutional and private donor proposals and reports, in consultation with the SMT, other senior managers, affiliate offices (when relevant), GSO staff (technical advisors and finance partner) and the Head of Country Programmes (HCP).
  • Provide compliance advisory support to programme and finance team members to avoid negative audit findings; be instrumental in response to audit findings in the coordination of improvements within teams.
  • Maintain an overview of the assigned programme’s relationships with, and funding from, Medair’s key institutional donors; providing analysis and information to senior management where necessary.
  • In collaboration with the Programme Coordinator, Project Managers and MEAL Manager; assess adherence to targets (financial and beneficiary), reporting any areas of concern to the Deputy Country Director.
  • Maintain appropriate information systems including contract tracking, reporting schedules and box structures.; conduct spot checks on portfolio project and grant cards.; manage other donor-specific data and communication.

 

Quality Management

  • Advise on project implementation to meet institutional donor requirements.
  • Ensure reports are produced to a high standard, compliant with donor guidelines, deadlines and contracts.
  • Promote the integration of programme quality expectations (including Humanitarian Principles, the Core Humanitarian Standard, Sphere, donor and Medair standards) in project design and implementation.

 

Communication

  • Monitor institutional donor visibility budgets, conditions, requirements and outputs.
  • Develop and maintain a roster for local photographers, videographers, designers and visibility suppliers.
  • Coordinate visibility procurement requests with relevant teams.
  • Support with the coordination of field visits for visitors, photographers, journalists or media crews.
  • Support with preparing fundraising materials according to targets set by the RCM (e.g., gift handles, direct marketing resources, thank-you videos, stories, etc.).
  • In all communications responsibilities, collaborate with the RCM for technical guidance, direction and support including other communications related tasks as deemed necessary by line manager.

 

Team Spiritual Life

  • Reflect the values of Medair with team members, local staff, beneficiaries, and external contacts.
  • Work, live, and pray together in our Christian faith-based team settings. Fully contribute to the rich spiritual life of your team, including team devotions, prayers, and words of encouragement.
  • Encouraged to join and contribute to Medair’s international prayer network.

This job description covers the main tasks that are anticipated. Other tasks may be assigned as necessary.

Qualifications

  • University degree in a relevant subject such as Charity Management, Management Development Studies, Business Administration, International Development or another relevant technical subject.
  • Excellent working knowledge of the English language (speaking and writing).

Relief & Recovery Orientation Course (ROC)

What is the ROC and why is it required?

Experience

  • Two years of professional experience in funding/proposal writing in a humanitarian, development or charitable context.
  • Knowledge of Humanitarian Essentials, Sphere and HAP Standards and other protocols.
  • Advanced planning, assessment and analytical skills.
  • Numerate and able to understand and work with project budgets, financial reports and financial management systems. Proven and successful report and proposal writing skills.
  • Experience of maintaining grant management systems. Good negotiation and networking skills.
  • Excellent interpersonal, communication and networking skills, including the ability to develop and manage effective relationships with current and new donors.

All new deploying international staff to Medair’s country programmes (and other roles which require field travel) should be fully vaccinated with a WHO-approved COVID vaccine, supported with a COVID vaccination certificate as evidence.