Programme Funding Manager

Poland, Ukraine


Field based position in Poland & West, Central and North Regions of Ukraine.

Starting Date & Initial Contract Details

Role Overview

The Ukraine Crisis is evolving rapidly and Medair is responding with emergency response actions in Poland and Ukraine. People in the world responded with a large outpouring of support. As the situation continuous to deteriorate and Medair is looking at continuing and increasing the scope of its programme, it is looking for a Programme funding manager to support with funding requests and reporting, initially for both Poland and Ukraine.

Key Activity Areas

  • Work in conjunction with the ERT team lead in maintaining efficient donor relationship management
  • Lead and coordinate the preparation and submission of institutional donor, foundation and private funding proposals and reports (as well collaborate with and support the Communications Officer in regards to Private Funding needs), managed by the ERT team lead and in consultation with other senior field managers, advisors and GSO staff, enabling all donor requirements and deadlines are met.
  • Maintain current analysis of institutional donor humanitarian policy and practice, trends and new funding opportunities.
  • Support the ERT team lead in representation and providing the latest data and project figures, reports, briefings and information management to share with internal and external stakeholders.
  • Support the drafting and editing of (official) communications and strategic documents
  • Communicate and coordinate with other NGOs, UN agencies and local authorities regarding operational presence, strategy and areas of possible collaboration, as well as develop and maintain new relationships with relevant actors on the ground.


Team Spiritual Life

  • Reflect the values of Medair with team members, local staff, beneficiaries, and external contacts.
  • Work, live, and pray together in our Christian faith-based team settings. Fully contribute to the rich spiritual life of your team, including team devotions, prayers, and words of encouragement.
  • Encouraged to join and contribute to Medair’s international prayer network.

This job description covers the main tasks that are anticipated. Other tasks may be assigned as necessary.

Our Culture


  • University degree in a relevant subject such as Charity Management, Management Development Studies, Business Administration, International Development or another relevant technical subject.
  • Strong working knowledge of English (spoken and written).

Experience / Competencies

  • 2 years of professional experience in funding/proposal writing in a humanitarian, development of charitable context.
  • Knowledge of Humanitarian Essentials, Sphere and HAP Standards and other protocols.
  • Advanced planning, assessment and analytical skills.
  • Numerate and able to understand and work with project budgets, financial reports and financial management systems. Proven and successful report and proposal writing skills.
  • Experience of maintaining grant management systems. Good negotiation and networking skills.
  • Excellent interpersonal, communication and networking skills, including the ability to develop and manage effective relationships with current and new donors.

Relief & Recovery Orientation Course (ROC)

What is the ROC and why is it required?