Responsible for ensuring an effective supply chain is in place at all times, and that standard logistics and related administrative systems are established and implemented within Medair country programmes. The role provides strategic direction, management and evaluation of all aspects of logistics, ensuring relevant information; reporting and accountability requirements are met. The LM also plays an important role in external representation, legal compliance, team leadership and capacity building of logistics staff. 

Project Overview

Multi-sector relief and rehabilitation programme including: provision of primary and emergency health care, water and sanitation, and non-food items and emergency shelter to assist in reducing morbidity and mortality in vulnerable populations of South Sudan.

Workplace         

Field based position in Juba, South Sudan. Take a look at Medair’s work in South Sudan.

Starting Date / Initial Contract Details

As soon as possible. Full time, 24 months

Key Activity Areas

Logistics Management – Supply chain

• Provide technical oversight and ensure proper supply chain management practices and procedures are in place and maintained according to Medair standards. 
• Proactively engage with key staff to ensure project planning and budgeting incorporates adequate funding for logistics capacity and resources. Provide support for, and carry out logistics assessments.
• Provide planning support and advice, identify optimum supply routes, and maintain continuous overview of supply needs by providing updated procurement and fulfilment plans.
• Oversee warehouse operations ensuring proper record keeping, storage and issuing of items, physical inventory checks, storage conditions, security and facility maintenance.
• Ensure international and national transportation of freight; ensuring the most cost effective and reliable means of transport is used.
• Maintain accurate filing systems, with documented and supported records of logistics transactions for audit purposes, and submit logistics reports with Medair policies and procedures.

Logistics Management – Resources

• Ensure appropriate allocation and safe use of vehicles and ensure servicing and maintenance schedules are adhered to. Liaise with security personnel on security-related transport issues.
• Coordinate all matters regarding equipment and assets including communication, IT and power, to ensure that equipment are managed diligently, operated in the most cost efficient manner, and maintained appropriately.
• Support the proper management of existing field bases, establishment of new ones and closing of existing ones if required.
• Implement and update logistics aspects of security plan to ensure resources and facilities are ready at all times for either hibernation or evacuation.

Representation

• Engage with suppliers, local authorities, etc, in order to organize, and schedule distribution as well as to ensure good coordination and information sharing, address common concerns and seek solutions.

Financial management

• Compile and validate the logistics component of all base and project budgets.
• Ensure good communication and cooperation between the Logistics and Finance departments.

Staff Management

• Manage staff with integrity and in accordance with HR procedures to ensure that they maintain the highest standards of accountability and professionalism. This includes recruitment, appraisal, etc.
• Ensure staff are trained and create possibilities for capacity building, mentoring and coaching.

Quality Management

• Promote and use the Medair file storing and sharing systems, ensuring guidelines are followed.
• Implement systems to improve transparency. Ensure adequate anti-fraud procedures are in place. Carry-out regular inspections and spot-checks, to ensure the best use of Medair assets and resources.
• Ensure projects are supported in line with donor proposals and international standards.

Team Spiritual Life

• Reflect the values of Medair with team members, local staff, beneficiaries, and external contacts.
• Work, live, and pray together in our Christian faith-based team settings. Fully contribute to the rich spiritual life of your team, including team devotions, prayers, and words of encouragement.
• Encouraged to join and contribute to Medair’s international prayer network.

This job description covers the main tasks that are anticipated. Other tasks may be assigned as necessary.

Qualifications

• Professional qualification in logistics or training in Supply Chain Management, Business Management or a related field
• Strong working knowledge of English (spoken and written).

Experience / Competencies

• Minimum two years logistics and management experience in emergency or development context
• Experience of budget management and the ability to prepare accurate financial reports.
• Experience working in a cross-cultural setting, preferably in the logistics sector
• Knowledge of Humanitarian Essentials, Sphere and HAP Standards.
• Advanced planning, coordination, assessment, analytical and problem solving skills.
• Technical understanding of mechanical and communication equipment.
• Strong leadership and project management skills. Able to oversee multiple tasks, priorities/delegate.
• Ability to represent Medair with UN organisations, other international NGO’s and local authorities.
• Excellent interpersonal skills, ability to work both independently and as a member of a team.

Working Conditions

• This is a field-based position and working and living conditions may be very different to that previously experienced.

Application Process

Before you apply, please ensure you are fully aware of the:

• Medair organisational values.
• Profiles sought for Internationally Recruited Staff (IRS).
• Medair Relief & Recovery Orientation Course (ROC) (which forms part of the recruitment selection process for field positions).
• Benefits Package provided for Internationally Recruited Staff (IRS).

Then please fill out your application for this position via the apply buttons on this page.

Please do not make multiple applications. We will not review email applications. Only English-language applications and CVs will be reviewed. Medair does not set closing / deadline dates for applications; recruitment is on-going until the position is filled.