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Human Resources Manager

Juba, South Sudan

Responsible for managing all in-country aspects of human resources for the programme. Focus on nationally recruited staff, on a day-to-day basis this will involve recruitment, staff policy development, co-ordination of training, and general staff well-being. All HR activities are conducted in line with Medair policies and in accordance with local employment legislation and practice. Work with field management and HQ on in-country issues for internationally recruited staff.

Project Overview

Multi-sector relief programme including: provision of Primary Health Care, Health and Hygiene Promotion, Water and Sanitation, and NFI distributions across fixed and emergency response locations.            

Workplace         

Field based position in Juba, South Sudan. Take a look at Medair’s work in South Sudan.

Starting Date / Initial Contract Details

January 2018. Full time, 24 months.

Key Activity Areas

Human Resources Management for Nationally Recruited Staff

  • Manage the day-to-day Human Resource functions of the programme as they relate to nationally and regionally recruited staff including, but not limited to:
    • Manage and co-ordinate the recruitment process for new / vacant positions in conjunction with the relevant line manager. This will include updates to job descriptions, advertise the vacancy, draw up the short-list, interview potential candidates and make the appointment.
    • Ensure all nationally recruited staff have a current employment contract.
    • Work with line managers to ensure all new staff receive a relevant and appropriate induction when commencing employment with Medair.
    • Follow the correct procedures according to Medair policy and local labour laws when renewing or terminating a staff member’s contract.
  • Regular review, update and / or develop of employment documentation for nationally and regionally recruited staff, including job descriptions, employment contracts and staff guidelines, ensuring they meet the requirements of local labour laws.
  • Liaise with other NGOs, local service providers and field management to ensure salaries and benefits for nationally and regionally recruited staff are in-line with similar organisations, meet the requirements of local labour legislation and are within budget

Human Resources Management for Internationally Recruited Staff

  • Support line management to identify staffing needs.
  • Provide pre-assignment programme specific information.
  • Co-ordinate and process any required visas, alien registration, or work permits.

Training and Development

  • Support line managers to identify training needs for all staff.
  • Source in-house and external training opportunities as appropriate, working within budgetary and operational constraints.

Administration

  • Oversee performance management to ensure line managers conduct performance appraisals within the required timeframes and necessary paperwork is completed according to the latest guidelines.
  • Ensure all staff HR files are archived according to Medair policy and any donor requirements.
  • Maintain documentation according to programme procedures. This may include staff plans, holidays, sickness, other absences, training records, insurance, pensions, other benefits, taxes, etc.

Staff Management

  • Manage and oversee the programme HR staff including recruitment, day-to-day management, development and training, appraisal, etc.

Quality Management

  • Promote and use the Medair e-library and other operating procedures, ensuring that all standardised formats are used and guidelines are followed.

Team Spiritual Life

  • Reflect the values of Medair with team members, local staff, beneficiaries, and external contacts.
  • Work, live, and pray together in our Christian faith-based team settings. Fully contribute to the rich spiritual life of your team, including team devotions, prayers, and words of encouragement.
  • Encouraged to join and contribute to Medair’s international prayer network.

This job description covers the main tasks that are anticipated. Other tasks may be assigned as necessary.

Qualifications

  • University degree in relevant subject or equivalent professional qualification.
  • Strong working knowledge of English (spoken and written).

Experience / Competencies

  • Relevant professional experience in administration / human resources position.
  • Previous experience working in a cross-cultural setting, preferable in the HR sector.
  • Able to develop, coach and support other team members, both international and national staff.
  • Diplomacy in interactions with local authorities. Good understanding of cross-cultural issues.
  • Good inter-personal and conflict resolution skills.
  • Capacity to work under pressure and manage personal stress levels.
  • Creative, open-minded, flexible, self-learner. Team-player but also able to work independently.
  • Able to cope with basic living conditions in the field and during field trips.

Working Conditions

  • This is a field-based position and working and living conditions may be very different to that previously experienced.

Application Process

Before you apply, please ensure you are fully aware of the:

  • Medair organisational values.
  • Profiles sought for Internationally Recruited Staff (IRS).
  • Medair Relief & Recovery Orientation Course (ROC) (which forms part of the recruitment selection process for field positions).
  • Benefits Package provided for Internationally Recruited Staff (IRS).

Then please fill out your application for this position via the apply buttons on this page.

Please do not make multiple applications. We will not review email applications. Only English-language applications and CVs will be reviewed. Medair does not set closing / deadline dates for applications; recruitment is on-going until the position is filled.

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Unser Selbstverständnis

    Medair unterstützt Menschen in Not mit lebensrettender humanitärer Hilfe auf Grundlage der Bedürftigkeit und unabhängig ihrer ethnischen Herkunft und Religion, ihres Alters und Geschlechts sowie ihrer politischen Einstellung. Wir respektieren die Kultur und Traditionen der Notleidenden.

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